Project Paper

Project Overview:

This course project introduces an opportunity to explore all the project stages (from inception to closing) facilitated by the well-known Project Management Group Processes (initiation, planning, execution, monitoring and control, and closure) as outlined in the

 

PMBOK® Guide.
Pick your own project (RECOMMENDED):

· Students choose their own project.

· Clear objective required

· It is recommended that your project be on a topic that you feel will support your educational and career objectives.

Document 1: Project Charter:

At the end of week two, you are to create and submit the project charter. This is the first official document to be reviewed and approved by the project sponsor.
The project charter will include the following components:

Project Purpose: Notes on why this project is occurring (Who is going to be involved?  Who are the team members going to be?  What is the team going to be doing?  What is the end goal of the project?  Why?  When is the project going to happen?  Where is the project going to happen?  How is this project going to get done?)

Project Objectives: What are the goals you hope to accomplish with this project (Project objectives are what you plan to achieve by the end of your project and “when”.  Example: Complete construction of bathroom in 2 months.)

Project Description/Scope – What will occur (specifically) in this project).  A project scope statement is simply a written document of your project scope. 

Success Criteria or Expectation Benefits: Break your objectives down and specifically define the successful criteria of each. What your outcomes will be/make sure these are measurable goals.  Should include “what”, “when”, and “by what percent/amount”. Example: Increase sales of tomatoes by 20% in three months. Shorten delivery time of potatoes to stores by 3 days. Should have a minimum of (5) five criteria/benefits.

Funding: How will you pay for the project?  What does the budget look like? Break down the budget by tasks and/or departments. This should be a chart.

Major deliverables – break down each deliverable item. (What do you plan to achieve by the end of your project and “when” and “by what percentage/timeline.” Example: Complete construction of bathroom in 2 months).

Acceptance criteria – What are the things that the customer is specifically looking for to accept the project for final handover. You should have a minimum of (5) five acceptance criteria.

Milestone schedule – breakdown each task…now add dates and who (an actual person – make up names if needed) is responsible to complete (Do not just use titles). This should be a chart.

Key assumptions – what are some things you can assume about this project? Should have a minimum of (3) three assumptions.

Constraints – what are the constraints. What are some things that could hinder the success of the project and WHY? (Note: Time, cost, schedule, budget are not constraints)

Major Risks – the overall risks to the project success and WHY they are risks. Should have a minimum of (3) three risks.

Approval requirements – who approves the project?  What about changes? Make the names up.

Project Manager – note the PM (This should be you).

Reporting requirements – what is reported?  How frequently?  Who reports it? Make the names and title up. This should be a chart.

Sponsor designee – note the sponsor (who is responsible for the success of the project) – and TITLE

Approval signatures required – this can be a list of people who need to sign off and their titles or actual title lines of the people who need to sign off on the project and their titles. This should be a list of personnel.

citations for this assignment.

Late assignments will receive a zero. TurnItIn scores should be below 15%. 

Document 2: Scope and Schedule

Summary:

Scope and Schedule: At the end of week 4, you are to finalize the initially approved scope from week two and start building the project schedule.  In this week, you are also to work on building the project Work-Breakdown Structure (WBS).  Project scope and schedule will include the following components:

Finalized project scope
 – (What will occur “specifically” in this project).  A project scope statement is simply a written document of your project scope.

WBS structure
 – (Please provide the WBS chart).  Should include (1) one chart and (2) two paragraphs to explain the information on chart.

Develop project schedule
 – (Please provide a project schedule chart).  Should include (1) one chart and (2) two paragraphs to explain the information on the chart.

Identify key milestones and deliverables
 – (breakdown each task, add dates and who is responsible to complete.  Please add names…make them up and job titles).  Please provide only a chart only.

Project Resources Tasks
 – You will provide a chart.  The resources that can be found in the project are human, financial, equipment, technology, property, and contractors.  Build a chart with the (5) different categories.  Provide what resources will be found in each category.  A minimum of (3) three items must be provided for “each” category.  Then provide (3) three paragraphs explaining the chart.

Stakeholder Engagement 
– should be (1) one paragraph explaining expectations of the project.

Communication Plan
 – (Dates/time, what will be discussed, frequency, type of communication).  Should include (1) one chart and (2) two paragraphs to explain the information on chart.

 

Only the section titles/headers listed above should be used on your paper. 

citations and references for this project.

TurnItIn scores should be below 15 %. 

Document 3: Budget and Risk Management

Summary:

Budget and Risk Management: At the end of this week, you are to finalize the overall project cost and clearly document project risks gathered throughout the project.  As part of the risk management plan, you are expected to share a risk response plan.  Project cost and risk management plans will include the following components:

Overall project budget
 – Should be a chart.  This should be very detailed. Show where all money will go towards in your project.

Project requirements
  – bullet format. 

Cost management plan
 – should be a chart. Should include the task, minutes/hours it takes to complete the task, the days it takes to complete the task, hourly rate it costs to complete the task, and the total cost to complete each task.  Should have a minimum of (5) five tasks.

Contingency Plan
 – this should be a written contingency plan for project in case of project changes.  Should be a minimum of (2) two paragraphs and be very detailed.

 

Risk management matrix
 – should provide a “personally made” matrix/chart showing the risk matrix for your project.  Should not be a copied and pasted matrix from textbook/article.

 

Change management process
 – this should be a written process.  Should be a minimum of (2) two paragraphs and be very detailed. 

Project RAID
 – There are (4) four categories: Risks, Assumptions, Issues, and Dependencies.  Should be (1) one paragraph describing “each” of the categories that applies to your project.  “Do not” provide definitions for the categories.  Apply them to your project.

*Do not include other categories in your paper.  Only include what is asked for in the paper.

Only the section titles/headers listed above should be used on your paper. 

references for this assignment.

TurnItIn scores should be below 15%. 

Document 4: Quality and Project Closure

Summary: Final week, you are to finalize the overall project management plan (PMP).  

YOUR CHARTER MUST BE IN THE SAME ORDER WRITTEN BELOW. EACH SECTION MUST BE NAMED EXACTLY WHAT IS WRITTEN BELOW. Points will be deducted for not following instructions.

~ You may use work that you have previously submitted “in this class” for sections. However, the rules for this assignment must be followed.

~ Points will be deducted for submitting sections not on the list below.

—————————

**Your PMP must have the following categories:

Project Purpose: Notes on why this project is occurring (Who is going to be involved?  Who are the team members going to be?  What is the team going to be doing?  What is the end goal of the project?  Why?  When is the project going to happen?  Where is the project going to happen?  How is this project going to get done?)

Project Objectives: Should be a minimum of (5) five objectives in bullet format. What are the goals you hope to accomplish with this project (Example: Complete construction of bathroom in 2 months.)

Finalized project scope
 – (What will occur “specifically” in this project).  A project scope statement is simply a written document of your project scope. Should be a minimum of (1) one paragraph.

Overall project budget
 – Should be a chart.  Show where all money will go towards in your project.

WBS structure
 – (Please provide the WBS chart).  Should include (1) one chart and (2) two paragraphs to explain the information on chart.

**Project requirements
 – should be in bullet format.  Must be a minimum of (5) five bullets. 

Funding
: Should be a chart. Break overall project budget down and show where all money goes for project. Should not look like “overall project budget” chart. Also, should be a minimum of (2) paragraphs explaining the funding. 

Project schedule
 – Should be a chart.  Should include (1) one chart showing tasks and due dates. Should also include (2) two paragraphs to explain the information on the chart.

Major Deliverables and Milestone schedule
 – Should be a chart. Should be a minimum of (5) five deliverables. Each should have time the deliverable is due. Should also include “who” is responsible for each deliverable on the team. 

Acceptance criteria
 – What are the things that the customer is specifically looking for to accept the project for final handover.  You should have a minimum of (5) five acceptance criteria.

Project Resources Tasks
 – You will provide a chart.  The categories are: human, financial, equipment, technology, property, and contractors.  Build a chart with the (5) different categories.  Provide what resources will be found in each category.  A minimum of (3) three items must be provided for “each” category.  Then provide (3) three paragraphs explaining the chart.

Contingency Plan
 – this should be a written contingency plan for project in case of project changes.  Should be a minimum of (2) two paragraphs and be very detailed.

Stakeholder Engagement 
– should be (1) one paragraph explaining how and when you will speak to stakeholders. 

**Stakeholder Register 
– add a chart.  The stakeholder should be a minimum of (5) five people.  These personnel are a list of the stakeholders important to the project. Should include the stakeholder’s name, job title, role, low/medium/high power in the organization. 

Communication Plan
 – (Dates/time, what will be discussed, frequency, type of communication).  Should include (1) one chart and (2) two paragraphs to explain the information on chart.

Key assumptions
 – Should be (3) three paragraphs. What are some things you can assume about this project and WHY?  Should have a minimum of (3) three assumptions.

Constraints
 – Should be (2) two paragraphs. What are some things that could hinder the success of the project and WHY?  (Note: Time, cost, schedule, budget are not constraints).

Major Risks
 – Should be (3) three paragraphs. What are some risks to the project and WHY?  Should have a minimum of (3) three risks.

Risk management matrix
 – should provide a “personally made” matrix/chart showing the risk matrix for your project.  Should not be a copied and pasted matrix from textbook/article.

Change management process
 – this should be a written process.  Should be a minimum of (2) two paragraphs and be very detailed. 

**Project RAID
 – There are (4) four categories: Risks, Assumptions, Issues, and Dependencies.  Should be (1) one paragraph describing “each” of the categories that applies to your project.  “Do not” provide definitions for the categories.  Apply them to your project and list who is responsible for each category.

Approval requirements
 – WHO approves the different parts of the project?  Should have name and title. Should be a minimum of (3) three people. Make the names up.

Project Manager
 – note the PM (This should be you).

Sponsor designee
 – WHO is the sponsor designee. Who is “financially” responsible for the success of the project? Should be a minimum of (1) one person. Name and title. 

Only the section titles/headers listed above should be used on your paper. Do not provide information outside of what is listed above. 
references are needed for this assignment.